An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”. Here is a summary of my skills:--Communications--Non-profit experience--Computer proficiency--Organizing office procedures--Training and supervisory experience--Public relations--Database maintenance. Search on The Muse. Here’s how to write a fantastic administrative assistant resume to land your next job. Try using bold lettering, underlining, or centering each heading to make each section stand out. Subject: Administrative Assistant - Jane Doe. If someone has referred you, be sure to mention that in your opening paragraph as well. Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. That kind of initiative is appreciated by potential employers. The manager could solicit help from her administrative assistant to do the research and audit departmental spending. Like a resume, however, the format of your CV should have the following basic sections: name, contact information, summary statement, skills, work experience, and education. As shown in our administrative assistant CV sample, you have the freedom to include a hobbies and interests section at the end. The skills needed to manage administrative tasks take practice and development. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). If this will be your first-ever office job and you don’t have much (or any!) "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager." Avoid nontraditional fonts, sizing, and infographics, as these features may get lost in translation and cost you the interview. Dedicated administrative assistant with years of experience managing large and small offices. Done with your resume and ready to interview? Use our customized resume builder to ensure you stand out with a compelling professional story. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. 20-person office or 300-person company), The departments you’ve supported (e.g. And that’s something to brag about! Before you sit down to write your resume, make a list of all your relevant skills. You specify that the ideal candidate will be able to take on multiple roles within the Union. When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). Your writing sample should be recent work product that is from your practice experience. directly relevant experience to speak of, a functional resume might be the way to go. Do you excel at Excel? 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The cover letter will help the hiring manager to identify you form scores of applicants, that’s […] Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. And for good reason—countless tasks and responsibilities fall under their job description. I know, I just said that recruiters tend to prefer a traditional reverse chronological format. The qualifications or skills section comes right after your summary statement. Make your sections easy to scan. Unlike a resume, which is almost always one page in length, a CV can be two or more pages depending on the extent of your experience and achievements. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager." Download a sample administrative assistant resume. A personalized greeting shows that you made the extra effort to find out to whom you are writing. If you aren’t sure where to start with your own CV, take a look at our administrative assistant CV example. Formatting is also important when it comes to ATS programs. These days, you can find her sharing job search insights on The Muse and blogging about boat life on. Employers might also ask for a writing sample if you will be responsible for writing and communicating important information or correspondences. Congrats! Assistant leader for local Girl Scout troop. Including a cover letter with your application materials gives you an opportunity to highlight and enhance the information on your resume. I am responding to your posting on Craigslist for an administrative assistant. Part-Time Customer Service Representative, Associate Degree in Office Administration. Created a new system for following up with potential clients in an efficient and effective manner. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support. Download a sample administrative assistant resume. Click the images below to learn how to write and download an Administrative Assistant cover letter. Maintained work schedule for two senior executives, including travel plans and teleconference meetings. Extremely organized and attentive to detail. Awarded Employee of the Month twice and received highest possible score during the annual performance review. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. Free Event on 10/8: How to Land a Job in Financial Services. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like: Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume. Using the job posting for inspiration, list your abilities in communication, organization, multitasking, and problem-solving. Some recruiters will automatically reject resumes with typos or mistakes. Use the included writing tips to fine-tune your CV and improve your chances of catching a hiring manager’s attention. Download the template (compatible with Google Docs and Word Online), or read the text version below. You can use this sample as a model to write an email cover letter. Managed front reception desk by answering phones, greeting and directing visitors, and responding to email inquiries. As shown in the administrative assistant CV example, interpersonal skills are extremely important, along with organizational aptitude and proficiency with common computer programs such as Microsoft Office. to make the strongest case for your candidacy. An administrative assistant is essential to an efficient and organized office. Don’t make them scour your resume in search of transferable experience—spell it out for them! The job usually includes numerous tasks such as interacting with customers and external vendors, creating and maintaining schedules for other employees, organizing and filing important documents, and entering information into database applications. In this article, you will learn eight tips to help you identify the skills you need and how to highlight them on your resume. Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. First, comb through the job listing to identify key words and phrases. You might also include a summary or areas of expertise section, depending on your experience. Not sure what to include? Stick to a clean and simple document to make your CV easy to scan. If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. Dedicated to helping job seekers find work during the pandemic. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. No sweat, right? sales, marketing, or human resources). Performed numerous administrative tasks as necessary, including scheduling meetings and travel, working with external vendors, interacting with visitors, and answering phone calls and emails from customers. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I have worked with numerous branches, including payroll and human resources, which allows me to facilitate an efficient workflow and improve communications between multiple departments. All rights reserved. Oversee schedules for all executives and manage booking for conference rooms and group workspaces. These sections are also easy to edit as you’re tailoring your resume for a specific job posting. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. I’ll give you an example. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. This is usually a bulleted list of no more than eight points. Don’t forget to proofread. My great-uncle was a Wobbly. These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume? Created new system for receiving and filing physical mail and fax documents that improved efficiency and eliminated delays in time-sensitive issues. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. Use a single page, chronological layout. As shown in our administrative assistant CV sample, you have the freedom to include a hobbies and interests section at the end. Thank you for your time. Fortunately, there are a few simple actions you can take to ensure your CV makes it through to the next round. During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant. As demonstrated in our administrative assistant CV sample, the best thing you can do to make your document stand out is to let your skills and experience speak for themselves. Proficient in all Microsoft Office applications, Oracle PeopleSoft, and Intuit QuickBooks. Say you were responsible for ordering lunch at your last job. Consider a key achievements callout. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. Then you might be looking for a good Thank You Note. Feeling stuck? You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization. Whatever your specialties might be, they’re worth highlighting on your resume. You may also provide support directly to executives, including setting up meeting spaces, making travel arrangements, and taking notes. Finalizing your Resume. Listened calmly to complaints and resolved issues in a professional and accommodating manner. Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume. Be specific about your organizational and interpersonal skills as well as your proficiency with computer programs and office equipment.– Use your Hobbies and Interests section to make your CV unique and memorable. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout. Here’s how: Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. This letter will act as an introduction, highlighting your key achievements and why you are the best candidate for the position. Senior executives consistently rely on me to maintain schedules, oversee meetings, and improve customer relations. You can see this in action in the example below. The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts. This is an effective way to convince the hiring manager you”â„¢re the perfect fit for the role. Experience planning, coordinating, and facilitating physical meetings and remote video conferences. A writing sample is a supplemental document for a job application often requested for jobs that include a significant amount of writing, like those in journalism, marketing, public relations and research. Read more: Learn About Being an Administrative Assistant Volunteered for overtime shifts to provide additional support during holidays. Resume in search of transferable experience—spell it out for them undergoing a restructuring of our advertising.... A model to write and download an administrative assistant volunteered for overtime shifts to provide additional support holidays! 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